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2nd December 2021



Draft agenda

37th plenary meeting

European Court of Human Rights building, Strasbourg

Seminar (Rez-de jardin level, Zone 10)

8 December 2021, from 09.00 am to 12.30 pm and from 2 pm to 5 pm

and 9 December 2021 from 09.30 am to 01.00 pm

Hybrid meeting via KUDO system with simultaneous French-English interpretation

The working documents will be available, in restricted access, as soon as possible, on the CEPEJ collaborative workspace which is regularly updated. You can access this space by logging in with your email address and the password you have been given. If you encounter any problem of access or for any other information, please contact: [email protected].

The order of business will be decided at the beginning of the meeting.

Documents preceded by the sign 2 be submitted for examination by the CEPEJ in view of their adoption.

The order of business can be different than the order of the items in the agenda

8 December 2021 (9.00 am – 12.30 pm and from 2pm to 5 pm)


Opening of the meeting

Christophe Poirel, Director of Human Rights

Mikhail Lobov, Head of the Department for the Implementation of Human Rights, Justice and Legal Co-operation Standards


Adoption of the agenda


Information from the President and from the Secretariat


Recent developments in the field of justice in member and observer states

(Delegations are invited to inform the CEPEJ, if possible before the meeting, of significant developments in their country since June 2021 - Interventions limited to 3 minutes)


2022-2023 Activity Programme of the CEPEJ, including terms of reference of the CEPEJ Working groups

Working document

2 Draft 2022-2023 Activity programme of the CEPEJ



2022 – 2025 CEPEJ Action plan

Working document

2  Draft 2022 – 2025 CEPEJ Action plan: “Digitalisation for a better justice”



Quality of justice

Summary of work: Joao Arsenio De Oliveira

President of the CEPEJ-GT-QUAL

a.    Follow-up of the European ethical Charter on the use of Artificial Intelligence in judicial systems and their environment

b.    Gender Equality in the recruitment and promotion process of judges

Working document

2 Revised roadmap for ensuring an appropriate follow-up of the CEPEJ Ethical Charter on the use of artificial intelligence in judicial systems and their environment


Reference document

European Ethical Charter on the Use of Artificial Intelligence in Judicial Systems and their environment


Cyberjustice and artificial intelligence

Summary of work : Giuliana Civinini, President of the CEPEJ-GT-CYBERJUST

a.    Guidelines on electronic court filing (e-filing) and digitalisation of courts

b.    Complement to the CEPEJ Guidelines on videoconferencing in judicial proceedings : Selection of good practices

c.    European Cyberjustice Network

d.    Resource Centre on Cyberjustice and artificial intelligence

Working document

2  Draft Guidelines on electronic court filing (e-filing) and digitalisation of courts


Reference document

Complement to the CEPEJ Guidelines on videoconferencing in judicial proceedings: selection of good practices



Evaluation of judicial systems Summary of work : Jaša Vrabec, President of the CEPEJ-GT-EVAL

a.    2022 evaluation report

-       Structure of the 2022 evaluation report

-       Timetable

b.    Cooperation with EU

-       Justice Scoreboard

-       Dashboard Eastern Partnership

-       Dashboard Western Balkans

Reference documents

European judicial systems - CEPEJ Evaluation Report - Evaluation cycle 2020
- Part 1: 
Tables, graphs and analysis (in BulgarianFrench)
- Part 2: 
Country Profiles (in French)

Evaluation scheme

Explanatory note

Prototype: structure of the Part 2 of the 2022 evaluation report (country sheets)


Draft timetable



Judicial time management

Summary of work : Giacomo Oberto, President of the CEPEJ-SATURN

a.    Revised  SATURN Guidelines for judicial time management (4th revision) 

b.    Detecting delays in civil proceedings (questionnaire)

c.    Preparation of the next meeting of the Network of pilot courts

Working document

2  Revised SATURN Guidelines on judicial time management (4th revision) 



Reference documents

Comments of the CCBE on the draft guidelines


Questionnaire on detecting delays in civil proceedings


9 December 2021 (9.30 am – 1.00 pm)


Crystal Scales of Justice 2021

Presentation : Annette Sattel-Ahlberg

Junior Crystal Scales of justice

Presentation : Christel Schurrer

Presentation of the winning projects of the 2021 edition of the Crystal Scales of Justice Prize:

-       "Simplified filing of complaints in hospital for victims of domestic violence", French Ministry of justice

o    Explanation

-       Virtual quiz "Courtbattle" and specific learning websites for schools with different thematic modules including a mock trial session, Danish Court Administration

-       Implementation, development and strengthening of the Public Justice Centre of Odessa Region, Ukraine, Kyiv District Court of Odessa

o    Link to the video


European Day of Justice 2021

Presentation : Annette Sattel-Ahlberg

Reference document

Report on the events organised in the framework of the celebration of the 2021 European day of Justice



HELP course concerning CEPEJ (European Programme for Human Rights Education for Legal Professionals)


Cooperation programmes

Presentation: Vafa Rovshanova

(Each Programme managers will present, in 2 minutes, the developments since June 2021 and the next steps)

See list of cooperation programmes in appendix


Other items

-  20th anniversary of the CEPEJ

-  Draft calendar of 2022 meetings

Reference document

Draft calendar of 2022 meetings


Date and place of the next meeting


Adoption of the abridged meeting report

Appendix: List of cooperation programmes


Strengthening the Quality and Efficiency of Justice in Albania (SEJ III)

(May 2019 - May 2022)


Strengthening the efficiency and quality of the judicial system in Azerbaijan (PGG II)

(March 2019 - August 2022)


Enhancing the accountability and the efficiency of the judicial system and the professionalism of lawyers (PGGII)

(January 2020 - August 2022)


Strengthening the Quality and Efficiency of Justice in Kosovo* (KoSEJII)  

(May 2019 - May 2022)

* This designation is without prejudice to positions on status, and is in line with UNSCR 1244 and the ICJ Opinion on the Kosovo Declaration of Independence".


Establishing a digital strategy for the Maltese justice sector

(May 2020 – November 2021)

Republic of Moldova

Support to further strengthening the efficiency and quality of the judicial system in the Republic of Moldova (PGGII) 

(November 2019 - August 2022) 


Improving the functioning of justice in Morocco based on the tools developed by the CEPEJ - phase II 

(November 2020 - December 2021)

Slovak Republic

Continued support to a well performing Slovak judiciary

(September 2019 - November 2021)


Promoting cyberjustice in Spain through change management

(June 2020 - January 2022)


Improving the functioning, performance and access to justice in Tunisia (AP- JUST)

(January 2019 - December 2021)

Support for a better evaluation of the results of judicial reform efforts in the Eastern Partnership - Justice Dashboard Eastern Partnership

Armenia, Azerbaijan, Belarus, Georgia, the Republic of Moldova and Ukraine

(January 2021 - January 2024)

Towards a better evaluation of the results of judicial reforms in the Western Balkans – “Dashboard Western Balkans“

Albania, Bosnia and Herzegovina, Kosovo, Montenegro, North Macedonia and Serbia

(January 2019 – December 2022)

South programme IV

(March 2020 – February 2022)