Strasbourg, 30 November 2018

CEPEJ/ODJ(2018)2Prov1

EUROPEAN COMMISSION FOR THE EFFICIENCY OF JUSTICE (CEPEJ)

31st plenary meeting

Monday, 3 December 2018 (9.00 am) – Tuesday 4 December 2018 (6.00 pm)

Strasbourg – Council of Europe, Agora Building

Room G01

Draft agenda

Documents preceded by the following diagram  will be submitted for examination by the CEPEJ in view of their adoption

The working documents are available, in restricted access, on the CEPEJ collaborative workspace

You can access to the workspace by connecting with your email address and password.

If you experience a connection problem, or for any other information, please contact: [email protected]

  1. Adoption of the agenda           

  1. Information by the President, members of the CEPEJ and the Secretariat

  1. Recent developments in the justice field in the Council of Europe member States

Delegations are invited, if they so wish, to inform the CEPEJ on recent significant developments in their countries in the justice field since June 2018, where appropriate.

4.     Evaluation of judicial systems - information on the on-going work of the CEPEJ-GT-EVAL

Rapporteur: Jaša VRABEC (Slovenia), Chair of the CEPEJ-GT-EVAL

                 i.       2016 – 2018 Evaluation cycle

a.   Impact of the report and the CEPEJ-STAT data base in the States

All delegations are invited to inform the CEPEJ of the dissemination of the reports and the data base in their country and of the use made or envisaged by the political and judicial authorities.

b.   Use of the CEPEJ-STAT interactive data base

c.   Specific reports on justice professions

               ii.       2018-2020 Evaluation cycle

a.   Amendment to the evaluation scheme and the explanatory note

b.   Which evolution for analysing the data and optimizing the use of CEPEJ-STAT?

c.   Calendar

              iii.       Co-operation with the European Union

a.   “EU Justice Scoreboard”

b.   Possible co-operation project within the framework of the Horizontal Facility for the Western Balkans

              iv.       Co-operation process through a peer evaluation

a.    Andorra, “the former Yugoslav Republic of Macedonia”

b.    Candidatures for 2019

working documents

 Draft revised evaluation scheme of judicial systems

CEPEJ(2018)16Prov

Project for the Western Balkans under HF2 – Draft indicators and questionnaire

CEPEJ-GT-EVAL(2018)24BIS

reference documents

Report “European judicial systems – Efficiency and quality of Justice” – Edition 2018

CEPEJ Study N° 26

Overview

Press review

Peer review on judicial statistics - “the former Yugoslav Republic of Macadonia”

Visit report

CEPEJ-GT-EVAL(2018)21

Report of the 35th meeting of the GT-EVAL

CEPEJ-GT-EVAL(2018)23

  1. Quality of justice - information on the on-going work of the CEPEJ-GT-QUAL

Rapporteur: João Arsenio de OLIVEIRA (Portugal), Chair of the CEPEJ-GT-QUAL

              i.        European Ethical Charter on the use of artificial intelligence in judicial systems and their environment

            ii.        Guide on courts’ and public prosecution services’ communication with the public and the media

           iii.        Supporting the implementation of the Cyberjustice Guidelines

           iv.        Strengthening judges’ knowledge and skills through better knowledge-sharing among the judges  - breaking judge’s isolation

working documents

 Draft European Ethical Charter on the use of artificial intelligence

in judicial systems and their environment

CEPEJ(2018)14Prov

 Draft Guide on courts’ and public prosecution services’ communication

with the public and the media

CEPEJ(2018)15Prov

reference document

Report of the 24th meeting of the CEPEJ-GT-QUAL

CEPEJ-GT-QUAL(2018)10

  1. Judicial time management - information on the on-going work of the Steering group of the SATURN Centre

Rapporteur: Giacomo OBERTO (Italy), Chair of the Steering group of the SATURN Centre

              i.        Case weighting in European judicial systems

            ii.        Revision of the Guidelines for Judicial Time Management

           iii.        Judicial timeframes in the member States based on the ECHR case-law

working documents

  Study on Case weighting in European judicial systems

CEPEJ(2018)19Prov

 Draft Revised Guidelines for Judicial Time management (3rd revision)

                                                CEPEJ(2018)20Prov

Update of the length of court proceedings in the Member States of the Council of Europe – 3rd edition based on the case-low of the ECHR

CEPEJ(2018)26Prov

reference document

Report of the 24th CEPEJ-SATURN meeting

CEPEJ-SATURN(2018)7

  1. Mediation - information on the on-going workn of the CEPEJ-GT-MED

Rapporteur: Rimantas SIMAITIS (Lithuania),Chair of the CEPEJ-GT-MED

working documents

Note to the CEPEJ on a feasibility study for a Convention on Mediation

CEPEJ(2018)22Prov

Baseline Grid for Mediation Performance Indicators

(Baseline Mediation Statistics)

CEPEJ(2018)23Prov

Code of conduct for mediation centers

CEPEJ(2018)24Prov

Standard mediation forms

CEPEJ(2018)25Prov

reference document

Report of the 4th meeting of CEPEJ-GT-MED

CEPEJ-GT-MED(2018)10       

  1. Definitions of the terminology used in the CEPEJ tools - information on the on-going work of the ad hoc Working Group

Rapporteur: Laetitia BRUNIN (France)

Reference document

Draft Glossary of the terminology used by CEPEJ

CEPEJ(2018)2Prov5

  1. CEPEJ’s co-operation programmes

                 i.     On-going programmes

·           Horizontal Facility for Western Balkans – Albania and Kosovo[1] - Joint programme with the European Union

·           Strengthening the efficiency and quality of the Slovak judicial system – Voluntary Contribution financed through the European Social Fund (SSRS)

·           Ensuring Sustainable Democratic Governance and Human Rights in the Southern Mediterranean  (South Programme III) – Joint Programme with the European Union

               ii.     Forthcoming/draft programmes

·           Promoting cyberjustice in Spain through change management and improvement of data collection – to be funded by the European Commission Structural Reform Support Service

·           Supporting the efficiency of justice in Malta – to be funded by the European Commission Structural Reform Support Service

·           Improved functioning, performance and access to justice in Tunisia – project of Joint Programme funded by the European Union as part of the Programme d’Appui à la Réforme de la Justice ( PARJ III)

·           Programme to support the justice sector reform - improving the functioning of justice in Morocco by using the tools of CEPEJ

·           Project for strengthening the efficiency and quality of the judicial system in Azerbaijan and Project for supporting judicial reform in Georgia – to be funded by the Partnership for Good Governance, Phase II 

working document

State of the implementation of the CEPEJ co-operation programmes

CEPEJ-COOP(2018)10

  1. Relations between the CEPEJ and other Council of Europe Institutions

              i.        Consultative Council of European Judges (CCJE)

            ii.        Consultative Council of European Prosecutors (CCPE)

           iii.        European Committee for Legal Co-operation (CDCJ)

  1. Other co-operation scheme with the European Union : latest developments within the European Union in the judicial field

Rapporteurs: Georg STAWA (Austria) and Violeta BELEGANTE (Romania) on behalf of the outgoing and incoming presidency of the European Union 

  1. European Day of Justice

Rapporteur: Secretariat

Information document

List of the 2018 events organised in the framework of the European Day of Justice

CEPEJ(2018)28

  1. Crystal Scales of Justice Prize

Rapporteur: Secretariat

Working documents

Rules of procedure of the 2019 edition of the Crystal Scales of Justice Prize

CEPEJ(2018)19

Draft calendar of the 2019 edition of the Crystal Scales of Justice Prize    

  1. Observers to the CEPEJ

Organisations who have been granted observer status with the CEPEJ are entitled, if they wish, to make an oral presentation of their current activities relevant to the CEPEJ and/or submit a written information to the Secretariat which could be distributed during the meeting.

  1. Election of the CEPEJ Bureau

All the functions within the Bureau must be renewed.

The outgoing President, Georg STAWA (Austria), is coming to the end of his second term. He cannot be re-elected.

The outgoing Vice-President, Ramin GURBANOV (Azerbaijan), is coming to the end of his second term in this office. He cannot be re-elected to this same function.


The Bureau Member, Ivana BORZOVA (Czech Republic), is coming to the end of her second term in this office. She cannot be re-elected to this same function.


The Bureau Member, Noel RUBOTHAM (Ireland), will no longer be a member of the CEPEJ in 2019, as he will get retired.

The candidatures as President, Vice-President and members (2 seats) of the Bureau can be indicated to the Secretariat before 3 December 2018 in the evening.

The Secretariat recalls that Resolution Res(2005)47 of the Committee of Ministers stresses that Bureau members must be appointed "in accordance with an equitable distribution of posts, taking into account in particular, geographical distribution, gender balance and, where relevant, legal systems".

16.  Any other business

background documents

Abridged Report of the 30th plenary meeting of the CEPEJ

CEPEJ(2018)10

CEPEJ Activity Programme 2018 - 2019

CEPEJ(2017)10


[1] This designation is without prejudice to positions on status, and is in line with UNSCR 1244 and the ICJ Opinion on the Kosovo Declaration of Independence.