Text

Description automatically generated

CEPEJ(2021)OJ1

15 June 2021

EUROPEAN COMMISSION FOR THE EFFICIENCY OF JUSTICE

(CEPEJ)

Draft agenda

36th plenary meeting

16 June 2021, from 09.30 am to 01.00 pm

and 17 June 2021 from 09.30 am to 01.00 pm

Online meeting via KUDO system with simultaneous French-English interpretation

è Different connexion link for each day

The working documents will be available, in restricted access, as soon as possible, on the CEPEJ collaborative workspace which is regularly updated. You can access this space by logging in with your email address and the password you have been given. If you encounter any problem of access or for any other information, please contact: cepej@coe.int

Documents preceded by the sign 2 be submitted for examination by the CEPEJ in view of their adoption. The timeslots mentioned for the different items on the agenda are indicative and can change depending on the discussions

Mercredi 16 juin 2021 (09h30 - 13h00)

Connexion link :https://vmeeting.coe.int/k8/241111255203/join

1.

Opening of the meeting

Christophe Poirel, Director of Human Rights

Mikhail Lobov, Head of the Department for the Implementation of Human Rights, Justice and Legal Co-operation Standards

09.30 am

2.

Adoption of the agenda and order of business

3.

Information from President and from the Secretariat

4.

Quality of justice

a.     Possible establishment of a certification mechanism for artificial intelligence tools and services in the legal and judicial field (on the order of discussions: see Appendix I to this agenda)

-       Presentation: Matthieu Quiniou (France), scientific expert, barrister at the Paris Court of Appeal and lecturer/researcher  (Paris 8 University)

-       Joao Arsenio De Oliveira, President of the CEPEJ-GT-QUAL

Working document

2 Possible establishment of a certification mechanism for artificial intelligence tools and services in the legal and judicial field: Roadmap

CEPEJ(2021)5

Reference documents

European Ethical Charter on the Use of Artificial Intelligence in Judicial Systems and their environment

Feasibility study on the establishment of a certification mechanism for artificial intelligence tools and services

09.45 am

Break

11.30 am (15 minutes)

b.    The simplification and clarification of language with litigants

-       Summary of work: Joao Arsenio De Oliveira, President of the CEPEJ-GT-QUAL

c.     Development of mediation: ensuring the implementation of the CEPEJ guidelines on mediation

2 For a better integration of the user in the judicial systems: Guidelines

and comparative studies on the centrality of the user in legal proceedings in civil matters and on the simplification and clarification of language with users

CEPEJ(2021)6

2 Mediation awareness programme for bailiffs

CEPEJ(2021)7

11.45 am

5.

Evaluation of judicial systems Summary of work : Jaša Vrabec, President of the CEPEJ-GT-EVAL

Reference documents

·         Evaluation scheme

·         Explanatory note

12.15 pm

6.

Cyberjustice and artificial intelligence

Summary of work : Giuliana Civinini, President of the CEPEJ-GT-CYBERJUST

2 Guidelines on videoconferencing in judicial proceedings

CEPEJ(2021)4

12.30 pm

Thursday 17 June 2021 (09.30 am – 01.00 pm)

Connexion link: https://vmeeting.coe.int/k8/241113758847/join

7.

Judicial time management

Summary of work : Giacomo Oberto, President of the CEPEJ-SATURN

2 Handbook on court dashboards

CEPEJ(2021)8

09h30

8.

Crystal Scales of Justice 2021

Presentation : Annette Sattel-Ahlberg

Junior Crystal Scales of justice

Presentation : Christel Schurrer

Presentation of the winning projects of the 2020 edition of the Junior Crystal Scales of Justice Prize

10.00 am

9.

“Knowledge Sharing” cooperation project (CEDH / DG1)

Presentation: Stefano Piedimonte Bodini

Deputy Jurisconsult

European Court of Human Rights

10.45 am

Break

11.00 am (15 minutes)

10.

2020 CEPEJ activity report

2 2020 Activity report

CEPEJ(2021)3

11.15 am

11.

Cooperation programmes

Presentation : Vafa Rovshanova

Video presentation of the CEPEJ team

Reference document

State of implementation of the cooperation programmes

CEPEJ-COOP(2021)2

11.30 am

12.

2021 European Day of Justice

Presentation : Annette Sattel-Ahlberg

12.00

13.

Other items

12.10 pm

14.

Date and place of the next meeting

12.15 pm

15.

Recent developments in the field of justice in member and observer states

(Delegations are invited to inform the CEPEJ, if possible before the meeting, of significant developments in their country since December 2020 - Interventions limited to 3 minutes)

12.20 pm

16.

Adoption of the abridged meeting report

12.30 pm


Appendix

Discussion on agenda item 4a:

Possible establishment of a certification mechanism for artificial intelligence tools and services in the legal and judicial field

Document CEPEJ(2021)5 is a Roadmap describing the option recommended by the CEPEJ-GT- QUAL for the possible setting up of a certification mechanism for artificial intelligence tools and services in the legal and judicial field[1].

This Roadmap presents a progressive approach starting with the setting up of a labelling mechanism and the different steps for its implementation within the CEPEJ.

The document will be made available to you about 15 days before the plenary meeting.

We invite you to take note of this Roadmap which will be submitted to the examination of the CEPEJ on Wednesday morning 16 June 2021 with a view to its adoption.

The Secretariat suggests that the discussion preceding the vote is organised around the following questions:

1.         Does a certification/labelling mechanism for AI solutions already exist in your State? If so, in what form?

2.         If not, do you think it is necessary to set up a certification/labelling mechanism? At national or European level?

3.         The labelling proposed here concerns the ethical aspects of AI solutions and is dedicated to the protection of human rights and fundamental freedoms. In your opinion, is such a mechanism useful at European level? Could it be complementary to existing mechanisms or those under construction at national level?

4.         Do you think that the CEPEJ is the competent body to set up such a mechanism?

5.         Are you willing to support the setting up of this mechanism with your national authorities, in particular with a view to presenting this project to the Committee of Ministers of the Council of Europe in September 2021?

Please let us know in advance if you wish to speak on these issues and/or on the document at the plenary meeting. It will of course be possible to take the floor spontaneously during the meeting.



[1] This option is one of those proposed in the document (CEPEJ(2020)15): Possible establishment of a certification mechanism for artificial intelligence tools and services in the legal and judicial field - Action plan and feasibility study.