Questions

Answers

Should interpreter services be included/offered, or will the group be accompanied by their own interpreters?

Interpreting services will be arranged separately by the Council of Europe through its Framework Contract; therefore, tenderers are not required to include or provide interpretation services in their offers.

Tenderers are, however, required to provide the necessary interpretation equipment as part of their services.

Regarding the “Design adjustment and printing of colour hard copies of the TC Handbook in Ukrainian (72 pages)” – should the final product be a brochure (A4/A5) with offset printing, high-quality paper, and special finishing?

The final product to be printed is the full Handbook in Ukrainian. Tenderers may consult the handbook and its current layout on the Pompidou Group webpage under Publications (available at: https://rm.coe.int/prisontc-handbook-uk/1680b1ef0c)

The final product should be an A4 Handbook (72 pages), printed in full colour using high-quality paper and professional finishing. Tenderers are invited to specify the proposed paper type, printing method (e.g. offset printing) and finishing details in their offer.

Does “CoE visibility” refer to specific design requirements or the use of a logo?

“CoE visibility” refers to the use of the Council of Europe’s official logo in accordance with its visual identity guidelines (Logo - download - The Council of Europe in brief).

Detailed specifications will be provided to the selected tenderer.

Notepad – is the intended size A5?

Yes, the notepad should be in A5 format, with a minimum of 30 pages. It can be spiral-bound (either at the top or on the left side) or simply bound and produced in a standard format.

Name badges – what size and specifications are required (single- or double-sided, laminated cardboard or PVC)? Are there any specific CoE standards?

There are no strict specifications for name badges, the design is to be proposed by the service provider.

The recommended size is 9 × 13 cm, although alternatives may be considered.

Laminated cardboard is sufficient, but PVC may also be used (the proposal should remain cost-efficient).

Badges may have one or two perforations for the lanyard, can be printed on one side, and must include Council of Europe visibility (logo and/or project title).