CALL FOR TENDERS
for the provision of EVENT MANAGEMENT SERVICES IN THE REPUBLIC OF SERBIA
2025AO05
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Object of the procurement procedure ► |
Event management services in the Republic of Serbia |
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Project ► |
Council of Europe Office in Belgrade |
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Organisation and buying entity ► |
Council of Europe Office in Belgrade Republic of Serbia |
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Type of contract ► |
Framework Agreement |
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Duration ► |
Until 10 March 2026 |
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Expected starting date ► |
17 March 2025 |
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Tender Notice Issuance date ► |
17 February 2025 |
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Deadline for tendering ► |
10 March 2025 |
TABLE OF CONTENTS
This Tender File contains:
The TERMS OF REFERENCE describe what will be expected from the selected Providers.
The TENDER RULES explain the procedure through which the tenders will be submitted by the tenderers and assessed by the Council of Europe.
· The ACT OF ENGAGEMENT(See Document attached) is the document formalising the consent of the Parties to be bound by the LEGAL CONDITIONS, which are the legal provisions which will be applicable between the Council of Europe and the selected Providers throughout the duration of the agreement.
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PART I –TERMS OF REFERENCE
CALL FOR TENDERS
for the provision of EVENT MANAGEMENT SERVICES IN SERBIA
2025AO05
A. Background
The Council of Europe[1] (hereinafter “the Council”) is an international organisation, based in Strasbourg and encompasses 46 European States. It was set up on 5 May 1949 to promote democracy, human rights and the rule of law, and to develop common responses to political, social, cultural and legal challenges in its member States.
The Council of Europe Office in Belgrade (Republic of Serbia) is implementing several joint programmes, including the actions co-funded by the European Union and the Council of Europe under the Horizontal Facility for the Western Balkans and Türkiye – Phase III; other joint programmes of the European Union and the Council of Europe “Support for the Implementation of the judicial reform in Serbia” , as well as the actions funded by the voluntary contributions, such as the Project “HELP”, “Countering Economic Crime in Serbia” and “Prevent bullying and peer violence in schools’; implemented by the Council. The implemented actions pursue objectives related to strengthening justice and the protection of human rights by judicial authorities fighting economic crime, enhancing protection of human rights of persons deprived of liberty, strengthening anti-trafficking actions, promoting anti-discrimination promoting and protecting freedom of expression, Roma empowerment and integration, as well as improving the quality of education. The projects that can refer to the Framework Agreement concluded following the present call for tenders are not limited to those mentioned above.
The Council is looking for at least (3) three and at the most 6 (six) Provider(s) (provided enough tenders meet the criteria indicated below) to support the implementation of the actions, with a particular expertise in organisation and management of events.
This Agreement is currently estimated to cover around 200 events in the period March 2025 – February 2026 and the total amount of the object of present tender should in principle not exceed 200,000.00 Eurosfor the whole duration of the Framework Agreement. This estimate is for information only and shall not constitute any sort of contractual commitment on the part of the Council. The Agreement may potentially represent a higher or lower number of activities, depending on the evolving needs of the Organization.
The agreement shall be concluded until 01 March 2025.
B. EXPECTED SERVICES
Throughout the duration of the Framework Agreement, pre-selected Providers should be able to provide services for different types of events, including but not limited to conferences, seminars, trainings, workshops and other relevant events and for different size of events (small scale, medium and large-scale events). The Providers should also be able to provide services for high profile events with high level of representation as well as for ordinary events.
In this context, selected Providers should be able to provide directly or as an intermediary, the following categories of services:
1. Rental of the conference/meeting room
Conference/meeting rooms (from 1 to 300+ persons capacity) respecting the following requirements: the size of the meeting room should be appropriate to accommodate participants respecting proper distancing between the participants; the room should be with natural daylight and fresh air circulated (possibility to have windows opened).
2. Conference services
· In communication with the Council ‘s project staff members define the best possible modalities how to set up the meeting room for the event based on their professional experience by providing relevant suggestions that would fit the best the size of the meeting room and concept of the event.
· Setting up the room, including setting up tables and chairs according to the Council of Europe requirements (e.g. Conference Style, Auditorium Style, Banquet Style, Hollow Square Style, Classroom, U-Shape Style, Cabaret Style, Podium, Stage construction and Head Table) no later than one hour before the event starts.
· Setting up technical equipment for the event: providing, installing and connecting all necessary equipment (laptop/computer, multimedia projector/beamer, led panels, microphones, earphones, loudspeakers, mixer and other) no later than one hour before the event starts. Providing on-site technical and computer assistance at the event (at least 1 responsible person designated per 30 participants / a “speed dial” person in situ)
· Providing audio/video recording of the event when requested.
· Handling the visibility items and other event related materials on behalf of Council of Europe including: taking over visibility material packages from the Council of Europe Programme Office in Belgrade/or other organization (s) and transporting it to the venue of the event; in-situ distribution of materials to the participants (Agendas, working materials, notebooks, pencils, name tags, folders and other items as instructed by the project staff members); returning of the remaining materials back to the Council of Europe Programme Office in Belgrade/other organization (s) after the event is closed.
· Installing rollup banners and other visibility material items with proper care, inside and outside of the meeting rooms, no later than one hour before the event starts. All the visibility material items shall be returned to the Council of Europe Programme Office in Belgrade in the same condition as they were (without physical damages) when collected. Service provider shall bear responsibility for any damages made from the moment of collecting, transportation, setting up and returning the material.
· Providing a registration desk with the necessary personnel dealing with the registration of participants, providing attendance list and ensuring its signature by the participants on each day of the event for morning and afternoon sessions no later than one hour before the event.
· Providing refreshment (bottled water and glasses) inside the meeting room no later than one hour before the event starts including refilling during the event as agreed with the project staff members.
· Ensuring the presence of at least one representative of the service provider during the whole period of the event.
· Providing high-quality photographic services upon Council of Europe request.
In case of subcontracting of the services to the third party, the Provider takes full responsibility for the quality of the subcontracted services.
The selected Provider shall ensure that high quality health, safety, hygiene and non-smoking standards are in place at the event site.
For information about the Council of Europe security requirements for Conference/meetings organisation, see below Section 7.
3. Catering
The selected Providers may be requested to provide the following services:
· Organising and/or providing catering services, meals, soft drinks/water and coffee refreshment according to Council of Europe needs and requirements (standard, premium, seated, standing and other). Upon Council of Europe request, these services should be provided either a) in co-ordination with the restaurant situated in the premises where the event takes place, or b) delivering quality catering services to the other location indicated by the Council of Europe project staff members.
In case of subcontracting of the services to the third party, the Provider takes full responsibility for the quality of the subcontracted services.
The selected Provider shall ensure that health, safety and hygiene, including non-smoking standards, required by national legislation are strictly followed.
4. Transfer/transportation services
The selected Providers may be requested to provide the following services:
· Provide in-city transfers (airport to venue, venue to venue) related to an event;
The Provider or its sub-contractor should be able to provide on short notice replacements for vehicles or drivers in case technical failures, accidents, illness, or similar unforeseen events prevent the agreed service delivery.
In case of subcontracting of the services, the Provider takes full responsibility for the quality of the subcontracted services.
5. Study visits abroad.
The selected Providers may be requested to provide the following services:
· Organising study visits abroad (local transfers, accommodation, air tickets, etc.);
In case of subcontracting of the services, the Provider takes full responsibility for the quality of the subcontracted services.
6. Other services
· Providing ad hoc printing services when required during the event.
· Printing of event related materials such are: agendas, hand-outs, working materials and other.
· Providing high-quality photographic services when requested.
The Council reserves the right to request deliverables not explicitly mentioned in the above list of expected services, but related to them and necessary for the smooth and successful running of the event.
7. Support personnel for onsite assistance
Selected Providers may be requested to provide support personnel for onsite assistance. The personnel will assist the Council of Europe representatives during the events. They will have to comply with all lawful instructions from the Council of Europe’s representatives for the entire duration of their assignment. The selected providers will have the opportunity to charge for this service only as a lump sum (that is, per person per event) and not for separate tasks (which may not be fully pre-defined) performed by the personnel during the event.
8. General responsiveness
General responsiveness for all above listed services should be within 5 working days.
A. SECURITY REQUIREMENTS
With respect to services to be provided, the Provider shall be responsible for compliance with the following security standards in the implementation of all call-offs concluded under the framework agreement.
All premises, wherever located, where the Council organises events and/or accommodation, must comply with the following basic requirements, unless otherwise specified by the Council of Europe in a subsequent call-off:
· Security staff on regular duty;
· A CCTV system shall cover public areas of the premises (e.g. hotel);
· A functioning fire alarm system;
· At least one fire evacuation exit from the premises (e.g. hotel);
· Clearly marked fire evacuation routes;
· Smoke detectors installed in all premises (e.g. hotel) and conference rooms;
· Fire extinguishers placed on all floors of the premises (e.g. hotel) and in public areas near conference rooms.
If specific security concerns related to the organisation of an event have been identified by the Council of Europe Office in Belgrade, the national authorities, or the Provider, the Council may:
· decline offers in response to call-offs on the basis of specific security concerns;
· request Providers to submit offers of accommodation or conference facilities from a list of premises where the Council of Europe has conducted a security risk assessment. Where relevant, this list shall be provided to Providers at the time of the relevant call-off.
If an event is organised in premises separate to the accommodation, the above standards also apply to that specific event site.
· All passengers are insured in case of an accident by third party liability insurance (TPL) in compliance with domestic legislation.
· All drivers shall have a valid driving license for the respective vehicle class as prescribed by the applicable national legislation.
· All drivers shall have at least 5 (five) years of professional driving experience.
· The drivers are selected through the testing process by the relevant transportation companies.
· The vehicles shall not be more than 10 (ten) years old and must have had annual technical check-ups.
· All drivers shall be aware of and observe professional ethics in dealing with clients.
In exceptional circumstances, the Council of Europe may accept a driver with less years of a professional experience or an older vehicle provided that all of the other requirements are met, and the unavailability of services meeting the standard requirements has been explicitly brought to the attention of the Council of Europe prior to the performance of the services.
The Council of Europe can refuse the services of a particular driver if there is a concern that his/her ability to carry out his/her duties safely may have been impaired, affected or influenced by illness, fatigue, injury or any other reason. The Council of Europe can refuse the services to be delivered by a particular vehicle if there is a concern that, at the moment when the service needs to be delivered, the vehicle in question is not deemed fit for the purpose.
Where the Council considers necessary, it may request a higher or lower level of security than listed above. In such cases, the call-off for the relevant services will provide details of specific security measures valid only for the event(s) concerned. If no specific measures are provided in the call-off concerned, the above list remains valid.
B. INVOICING REQUIREMENTS
Upon the delivery of services, the Provider shall deliver their Invoice addressed to the Council of Europe Office in Belgrade.
Invoices for services subcontracted shall be addressed directly to the COE; obtained by the Provider and delivered to the Council of Europe Office in Belgrade.
Invoicing shall be VAT exempt whenever possible depending o the VAT status of the service provider.
Payments shall be made directly by the CoE to the Provider or Subcontractor.
C. MISCELLANEOUS
The above list of services is not exhaustive, and the Council of Europe may request other related services (among others, organising social events for attendees) to be provided in the context of events organised under the scope of this framework agreement.
The Council shall contract interpreters by other means to perform these tasks. The Council of Europe shall also be responsible for the provision and set-up of equipment to be used by the interpreters. However, the Provider and its subcontractors shall make all reasonable endeavours to facilitate the set-up and operation of the interpretation services.
Meetings with the Provider may be held on a regular basis at the Council of Europe premises in Belgrade to monitor and evaluate the services provided.
The selected Provider shall ensure that Health and Safety and hygiene standards required by national legislation are strictly followed.
The above list is not considered exhaustive. The Council reserves the right to request deliverables not explicitly mentioned in the above list of expected services, but related to them.
C. FEES
Tenderers will be requested to tender, including with regard to fees, through subsequent competitive procedures (call-offs), which will be held after the signature of this agreement (see below Section D for more details about call-offs procedure).
D. HOW WILL THIS FRAMEWORK AGREEMENT WORK? (CALL-OFFs PROCEDURE)
Within the limits of the scope and the duration of the Framework Agreement, the pre-selected Providers will benefit from exclusivity provided that they can meet the applicable professional standards, cover the entire scope of the Council of Europe’s needs and present a suitable offer for a call-off under the Framework Agreement
1. 1st stage: Selection and signature of the Framework Agreement
The Council of Europe will select a minimum of 3 (three) and maximum of 6 (six) Providers, provided that there are sufficient tenderers satisfying the exclusion and eligibility criteria. In case the number of eligible tenderers exceeds the maximum number of Providers to be selected, the Council of Europe reserves the right to give preference to tenderers who score the highest on the basis of the award criteria (see Section E below).
A signed copy of the Framework Agreement will be returned to the pre-selected Providers.The Framework Agreement will subsequently be considered as concluded between the Council of Europe and these pre-selected Providers.
2. 2nd Stage: Award of subsequent call-offs
Once the Framework Agreement is signed, further competitive procedures will be launched to determine which of the pre-selected Providers will provide the services.
During the execution period of the Framework Agreement, tendering procedures, referred to as “call-offs”, will be launched each time a new need for services arises. For these call-offs, only the pre-selected Providers will be invited to submit tenders.
For each call-off, the pre-selected Providers will be notified of the terms of reference, and, where relevant, additional and/or specific tender rules, selection criteria and legal conditions applicable. Each notification will indicate the deadline for the submission of tenders, along with all supporting documents, taking into account the complexity of the call-off concerned. Call-off tenders received after the deadline shall not be considered. Each call-off will be accompanied by Technical specifications document, detailing the requested services.
For more information about the call-off procedure, see the applicable legal conditions (as reproduced in the Act of Engagement).
The Council reserves the right to contract with third parties if the offers presented by the pre-selected Providers do not satisfy the applicable professional standards, do not cover the entire scope of the Council of Europe’s needs, fail to produce prices consistent with the average market price (as determined by the Council of Europe’s market analysis) or if no suitable offer is presented.
The award criteria (See Section E.3 below) will be in principle applied to each call-off in order to identify which offer provides the best value for money. However, the Council reserves the right to set different award criteria depending on the specific requirements of each call-off.
3. Award criteria and weighting for the subsequent call-offs
· (40 points) Capacity to provide the requested services, including confirmation of status:
- 10 points technical requirements of the call-off, including flexibility of the cancellation policy
- 20 points the quality requirements of the call-off;
- 10 points the human resources allocated to the event(s).
- (60 points) Financial offer
The above criteria will be assessed on the basis of the documents identified/requested by the Council in each individual call-off.
4. Management of the Framework Agreement
i. Within the Council of Europe
The framework agreement will be managed by the Council of Europe Office in Belgrade, which will be the unique contact point between the Council of Europe and the Providers. If the framework agreement is used for the needs of other entities within the Council of Europe, their staff shall be the contact point.
Throughout the duration of the framework agreement, selected Providers will be in contact with members of Council of Europe staff to coordinate events in the context of individual call-offs.
ii. Within the selected Providers
Each service provider shall designate one contact point (key interlocutor) to manage the overall framework agreement, including responding to call-offs (see Article 4 and 9 of the legal terms and conditions, as reproduced in the Act of Engagement).
The key interlocutor on behalf of the Provider must be available for frequent communication concerning any element of the events for which the Provider has won a call-off contract. At least one staff member of the Provider acting as contact point must be present in Belgrade for the duration of the contract to facilitate communication and organisation.
Call-offs may be launched for specific activities within a given project. For ease of management, it is expected that one contact point (which may be the same or different to the key interlocutor) within the Provider will manage all events per project.
The contact point for each project, within each selected Provider, will coordinate and verify/ensure the delivery of the requested services. This person must be available on request during business hours and during the event itself, to ensure the smooth running of the activity concerned and deal with any problems that arise.
E. ASSESSMENT (1st STAGE OF THE FRAMEWORK AGREEMENT)
Exclusion criteria (by signing the Act of Engagement, you declare on your honour not being in any of the below situations) [2]
Tenderers shall be excluded from participating in this tender procedure if they:
- have been sentenced by final judgment on one or more of the following charges: participation in a criminal organisation, corruption, fraud, money laundering, terrorist financing, terrorist offences or offences linked to terrorist activities, child labour or trafficking in human beings;
- are in a situation of bankruptcy, liquidation, termination of activity, insolvency or arrangement with creditors or any like situation arising from a procedure of the same kind, or are subject to a procedure of the same kind;
- have received a judgment with res judicata force, finding an offence that affects their professional integrity or serious professional misconduct;
- do not comply with their obligations as regards payment of social security contributions, taxes and dues, according to the statutory provisions of their country of incorporation, establishment or residence;
- are an entity created to circumvent tax, social or other legal obligations (empty shell company), have ever created or are in the process of creation of such an entity;
- have been involved in mismanagement of the Council of Europe funds or public funds;
- are or appear to be in a situation of conflict of interest;
- are or if their owner(s) or executive officer(s), in the case of legal persons, are included in the lists of persons or entities subject to restrictive measures applied by the European Union (available at www.sanctionsmap.eu).
Eligibility criteria
Tenderers (or each consortium member in case of the bidder being a consortium) shall demonstrate that they fulfil the following criteria (to be assessed on the basis of all supporting documents listed in Section F):
- Being registered as a company for performance of the subject services in Serbia and in accordance with the national legislation;
- Minimum 3 (three) years of experience in providing event management services;
- Sufficient financial capacity for each financial year, over the last 3 (three) years of reference as demonstrated by supporting documents (minimum turnover of 30,000,000.00 RSD);
- Sufficient human capacity to execute the contract, namely at least 3 (three) employees.
Bids submitted by hotels will not be considered.
Award criteria
If after the application of the eligibility criteria to the tenders received, there remain more Providers than the maximum number announced in this call, the Council of Europe shall proceed with a scoring of the eligible tenderers, on the basis of the following criteria:
- Technical capacity to provide services in the Republic of Serbia;
- Criterion 2: Human capacity to guarantee that the requirements will be met (50 points), including:
- The experience of the contact point, including fluency in Serbian and English language, as well as the experience and fluency of the other staff allocated under this Agreement.
The top 6 (six) Providers (on condition that they attain at least 60 points when assessed against the award criteria) will be placed on the list of pre-selected Providers for future call-offs.
Multiple tendering is not authorised.
F. DOCUMENTS TO BE PROVIDED (word or pdf format)
Ø One completed and signed copy of the Act of Engagement;[3]
Ø A list of all owners and executive officers, for legal persons only;
Ø Portfolio of the main services provided during the period of last 3 years, demonstrating the potential to meet the eligibility criteria and the necessary experience;
Ø A copy of the audited financial statements of the company, or any equivalent document, for the past 3 (three) financial years (profit and loss account) and Auditor’s/accountant’s report indicating the annual turnover over the last 3 (three) years of reference according to the company’s practice;
Ø A copy of registration documents of the company;
Ø CVs of minumum 3 (three) employees, each with more than two (2) years of relevant experience.
Ø (i) A Court Declaration not older than 6 (six) months and (ii) Tax Declaration in a form of an Original Statement from the Tax office (or relevant Authority), that the tenderer has paid all the profit taxes and social insurance taxes (issued by relevant authorities not earlier than 2 (two) months before the deadline for submission of tenders).
All documents shall be submitted in English, except when official financial or legal documentation is available in Serbian. If any of the documents listed above are missing, the Council of Europe reserves the right to reject the tender. The Council reserves the right to reject a tender if the scanned documents are of such a quality that the documents cannot be read once printed.
PART II – TENDER RULES
CALL FOR TENDERS
for the provision of EVENT MANAGEMENT SERVICES IN SERBIA
2025AO05
ARTICLE 1 – IDENTIFICATION OF THE CONTRACTING AUTHORITY
1.1 Name and address
COUNCIL OF EUROPE
Office in Belgrade
Spanskig Boraca 3
11000 Belgrade
Republic of Serbia
1.2 Background
The activities of the Organisation are governed by its Statute. These activities concern the promotion of human rights, democracy and the rule of law. The Organisation has its seat in Strasbourg and has set up external offices in about 20 member and non-member states (in Ankara, Baku, Belgrade, Brussels, Bucharest, Chisinau, Erevan, Geneva, Kyiv, Lisbon, Paris, Podgorica, Pristina, Rabat, Sarajevo, Skopje, Tbilisi, Tirana, Tunis, Warsaw, Venice and Vienna).
Council of Europe procurements are governed by the Financial Regulations of the Organisation and by Rule 1395 of 20 June 2019 on the procurement procedures of the Council of Europe.
The Organisation enjoys privileges and immunities provided for in the General Agreement on Privileges and Immunities of the Council of Europe, and its Protocols, and the Special Agreement relating to the Seat of the Council of Europe.[4]
Further details on the project are provided in the Terms of Reference.
ARTICLE 2 – VALIDITY OF THE TENDERS
Tenders are valid for 180 calendar days as from the closing date for their submission.
ARTICLE 3 – DURATION OF THE CONTRACT
The duration of the framework Agreement is set out in Article 2 of the Legal Conditions in the Act of Engagement.
ARTICLE 4 – CHANGE, ALTERATION AND MODIFICATION OF THE TENDER FILE
Any change in the format, or any alteration or modification of the original tender will cause the immediate rejection of the tender concerned.
ARTICLE 5 – Content of the tender file
The tender file is composed of:
- Technical specifications/Terms of reference;
- Tender rules;
- An Act of Engagement, including the Legal Conditions of the contract.
ARTICLE 6 – LEGAL FORM OF TENDERERS
The tenderer must be a legal person or consortia of legal and/or natural persons. If the tenderer is a consortium, its members shall designate in their tender one party to act as a lead entity with authority to legally bind the members of the consortium jointly and severally. This shall be duly evidenced by a notarised Agreement among all the member entities. The lead entity shall act for and on behalf of all member entities comprising the consortium. The lead entity, as identified in the tender, shall not be changed throughout the contract duration without the prior written consent of the Council. Furthermore, neither the lead entity nor the member entities of the consortium can submit another tender, either in its own capacity; nor act as lead entity or member entity for another consortium submitting another tender. In case any member of the consortium does not conform to the exclusion and eligibility criteria published in this call, the consortium shall be excluded.
ARTICLE 7 – SUPPLEMENTARY INFORMATION
General information can be found on the website of the Council of Europe: http://www.coe.int
Other questions regarding this specific tendering procedure shall be sent at the latest by one week before the deadline for submissions of tenders, in English, and shall be exclusively sent to the following address:[email protected]
ARTICLE 8 – MODALITIES OF THE TENDERING
Tenders must be sent to the Council of Europe electronically.
Electronic copies shall be sent only to [email protected] with reference no. 2025AO05in the subject field. Tenders submitted to another e-mail account will be excluded from the procedure.
ARTICLE 9 – Deadline for submission of tenders
The deadline for the submission of tenders is 10 March 2025 by 23:59 CET.
ARTICLE 10 – ASSESSMENT OF TENDERS
Tenders shall be assessed in accordance with Rule 1395 of 20 June 2019 on the procurement procedures of the Council of Europe. Assessment shall be based upon the criteria as detailed in the Terms of Reference.
ARTICLE 11 – NEGOTIATIONS
The Council reserves the right to hold negotiations with the bidders in accordance with Article 20 of Rule 1395.
* * *
FINAL CHECK LIST
1) BEFORE SENDING YOUR TENDER, CHECK THAT IT INCLUDES:
Ø One completed and signed copy of the Act of Engagement;[5]
Ø A list of all owners and executive officers, for legal persons only;
Ø Two letters of reference from previous clients, attesting to their experience in the field in question;
Ø List of the principal services provided during the period of reference, demonstrating the potential to meet the eligibility criteria and the necessary experience;
Ø A copy of the audited financial statements of the company, or any equivalent document, for the past 3 (three) financial years (profit and loss account) and Auditor’s/accountant’s report indicating the annual turnover over the last 3 (three) years of reference according to the company’s practice;
Ø A copy of registration documents of the company;
Ø CVs of minumum 3 (three) employees, each with more than two (2) years of relevant experience.
Ø (i) A Court Declaration not older than 6 (six) months and (ii) Tax Declaration in a form of an Original Statement from the Tax office (or relevant Authority), that the tenderer has paid all the profit taxes and social insurance taxes (issued by relevant authorities not earlier than 2 (two) months before the deadline for submission of tenders).
2) HOW TO SEND TENDERS?
Tenders must be sent to the Council of Europe electronically.
Electronic copies shall be sent only to [email protected] with reference no. 2025AO05
in the subject field. Tenders submitted to another e-mail account will be excluded from the procedure.
The deadline for the submission of tenders is 10 March 2025 by 23:59 CET.
[2] The Council of Europe reserves the right to ask tenderers, at a later stage, to supply the following supporting documents:
- An extract from the record of convictions or failing that an equivalent document issued by the competent judicial or administrative authority of the country of incorporation, indicating that the first three and sixth requirements listed above under “exclusion criteria” are met;
- A certificate issued by the competent authority of the country of incorporation indicating that the fourth requirement is met;
- For legal persons, an extract from the companies register or other official document proving ownership and control of the Tenderer.
[3] The Act of Engagement must be completed, signed and scanned in its entirety (i.e. including all the pages). The scanned Act of Engagement may be sent page by page (attached to a single email) or as a compiled document, although a compiled document would be preferred. For all scanned documents, .pdf files are preferred.
[4] Available on the website of the Council of Europe Treaty Office: www.conventions.coe.int
[5] The Act of Engagement must be completed, signed and scanned in its entirety (i.e. including all the pages). The scanned Act of Engagement may be sent page by page (attached to a single email) or as a compiled document, although a compiled document would be preferred. For all scanned documents, .pdf files are preferred.