Please complete the following form giving as much detail as possible. Then send it back to the EYCS reception at least 10 open days before the activity or the availability of the material will not be guaranteed.

1.    Name of organisation:  

2.    Title of the activity: 

3.    Dates of the activity (arrival and departure dates): 

4.    Number of participants (including team members):

The E.Y.C.S. offers video-conference services in room 3.1 for a maximum of 48 participants on site, and in room 5.1 for a maximum of 15 participants. It is possible to interact with every participant in the room.

The availability of room 3.1 in this configuration must be approved by the technical team and reception team of the E.Y.C.S.

These services will be invoiced : for further information regarding these services, please contact the E.Y.C.S. technical team : [email protected] or the E.Y.C.S. reception team : [email protected] and give us details of  your needs below:

Description of your video-conference needs: (Please specify if the video-conference needs interaction between online participants and participants in the meeting room) - - - - -

a.    Which working rooms will you need?

b.    Do you need a paperboard?

c.    Do you need wireless microphones?

d.    How do you want the room laid out (*)?

e.    Do you require the use of our interpretation system?

f.     Do you require the proceedings to be recorded (audio only)?

For your information recordings will be kept for a duration of 6 months starting from the date of your activity.

(*) hyperlink to the room plans: https://www.coe.int/fr/web/youth/eycs-meeting-rooms .

On the first day of the activity, you will receive a badge that will allow you to collect the keys to your meeting room(s).

You are responsible for these keys, and you must put them back in the cupboard and return the badge to reception at the end of your activity. Keys or badges which are not returned will be invoiced to you.

For more information regarding our services, please contact:

·         E.Y.C.S. technical team 003388413825 - internal 3825

·         E.Y.C.S. reception team 003388412300- internal 2300

level	room	max capacity	Audio Visual equipement
0	0.1	132	Laptop + Video projector + video monitor + 6 wireless mics + interpretation available
	0.2	30	Laptop + Video projector
	0.4	10	Laptop + printer
3	3.1	75	Laptop + Video projector + video monitor + fixed microphones + interpertation available
	3.2	60 w/o tables	Laptop + Video projector + video monitor + 2 wireless mics
	3.4	20	Laptop + TV
4	4.1	10	Laptop + printer
5	5.1	18	Laptop + TV