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EVENT CHECK LIST |
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WHAT |
WHO |
WHEN / |
HOW / WHY |
COMMENT |
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THE DAY OF THE “EVENT” |
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Time: |
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Venue: |
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Number of invitees: |
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Partner organisations: |
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Coordination (coordinator, team members) |
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PROGRAM |
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Draft program scenario |
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Approval of the program |
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Welcome Speech |
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Additional Activities (music track, video, dissemination of goodies) |
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REFRESHMENT –BREAK |
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PRESENTATION |
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CERTIFICATE |
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PROMO MATERIALS |
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Defining promo materials: design, printing, delivery |
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Invitation layout |
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Posters layout |
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Printing of posters |
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Preparing list of addresses |
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Sending invitations |
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SPACE |
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Setting up |
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Final check of the space |
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Welcome and accommodation of staff |
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Catering |
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PARTICIPANTS |
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Communication with participants (parking, hotel) |
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Travel costs |
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Food and refreshment – suppliers |
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MEDIA |
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Defining list of media outlets |
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Press release and invitation for the media |
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Media contacts |
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First sending of invitations to the media |
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Interview – nomination of persons |
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