11 August 2022http://www.coe.int/documents/22041/994584/COE-Logo-Fil-BW.png/bb17a17e-5308-4fc0-929d-5c4baf3ab99d?t=1371222816000

CALL FOR TENDERS

Implementation of up to 22 SCPDP webinars

(Framework Contract 4708/2022/97)

 QUESTIONS & ANSWERS 

Question 1

Da li je naveden iznos naknade (Unit fee za svaki LOT) bruto ili neto?

Is the indicated unit fee for each lot gross or net?

Answer 1

The indicated amount for the unit fee is gross. It includes all the respective costs which might occur for the selected Provider/Service Provider/Consultant in terms of the provided services and deliverables (as listed for all the specific LOTs in the Act of Engagement (AoE)) during preparation, implementation, evaluation and reporting of one-day or two-day webinar, in the framework of the project activity Implementation of up to 22 SCPDP webinars.

According to Section D of the respective Tender File (TF), the Council of Europe will indicate on each Order Form the global fee corresponding to each deliverable, calculated on the basis of the unit fees, as agreed by the Framework Contract to be signed in the future. As per Article 4.1.4. of the AoE, the amounts/fees indicated in the AoE and in each Order Form are final and not subject to review.

Please kindly be reminded that Section A of the TF states that tenders proposing fees above the exclusion level indicated in the Table of fees will be entirely and automatically excluded from the tender procedure.

As specified in Article 3.3. of the respective AoE, the Provider shall undertake all necessary measures to arrange for health and social insurance during the entire contract. The Provider acknowledges and accepts in this regard that the Council of Europe shall not assume any responsibility for any health and social risks concerning illness, maternity or accident which might occur during the performance of work under the contract.

Question 2

Na šta se konkretno odnosi Unit fee?

What does Unit fee refer to?

Answer 2

Taking into consideration Section A of the AoE, the Provider will be responsible to prepare, implement, evaluate and report the webinar within the lot for which he/she is selected and engaged. For additional information, please kindly consult the first paragraph of the answer on the first (previous) question.

Question 3

Da li se odnosi na jedan trening (što obuhvata kompletno sve, počev od izrade kurikuluma, preko sprovođenja treninga, sve do konačnog izveštaja "implementation report")? Ili je u pitanju drugačiji način obračuna Unit fee?

Does Unit fee refer to one training (which includes preparation of curriculum, implantation, final/implementation report)? Or is there another way to calculate Unit fee?

Answer 3

Please kindly consult the second paragraph of the first question above. Additionally, via the Order Form, the total amount for the unit fee might be divided in separate deliverables, with separate amounts, but the amounts/fees indicated in the AoE and in each Order Form are final and not subject to review, as per Article 4.1.4. of the AoE.

Question 4

Ime dobavljača i vlasnik naloga moraju biti isti – da li se to odnosi na representative i account holder?

Name of the supplier and account holder have to be the same – does this also refer to “representative” and “account holder”?

Answer 4

There are 3 types of possibilities for the Provider’s application: natural person, legal person or a consortium. In accordance with this choice, the other data are indicated. In case of the application of a legal person, the legal representative can be the same person as the contact person (the Provider), but also it can be the person different from the contact person (the Provider). In the first case, the situation is simple regarding the contact details (the same person), while in this second case, we would need the contact details (e-mail and phone number) of the tenderer and not of the legal representative.

Question 5

Nismo obveznici pdv. Ipak, da li se kod VAT number može uneti PIB?

We are not subject to VAT. However, can we enter PIB under VAT?

Answer 5

VAT number is equivalent to PIB number, so it has to be indicated.

According to Section D of the TF, please kindly be reminded that the Provider, if subject to VAT, shall also send, together with each signed Form, a quote (Pro Forma invoice) in line with the indications specified on each Order Form, and including:

·         the Service Provider’s name and address;

·         its VAT number;

·         the full list of services;

·         the fee per type of deliverables (in the currency indicated on the Act of Engagement, tax exclusive);

·         the total amount per type of deliverables (in the currency indicated on the Act of Engagement, tax exclusive);

·         the total amount (in the currency indicated on the Act of Engagement), tax exclusive, the applicable VAT rate, the amount of VAT and the amount VAT inclusive.

If the Provider is not subject to VAT, the above matter can be disregarded.

Question 6

Adresa centrale banke ili filijale se unosi?

Should bank headquarters or bank branch address be entered?

Answer 6

Please kindly consult your RSD bank instructions, where this specific address should be indicated. If not indicated, please kindly consult your bank office where your bank account was initially opened. It might vary from the bank procedures.

Question 7

Is Account currency in EUR or RSD?

Answer 7

Since the unit fees in the AoE are indicated in RSD, the Provider should fill in the information for the bank account in RSD.

Question 8

Country and registration number?

Answer 8

For legal persons, the country where the legal entity is founded is needed, as well as the registration number (if any for the specific legal person), which is available on the Tax Authority documents and/or website.

Question 9

Ako sam dobro razumeo, iznosi preko naznačenih se automatski odbacuju – iznos isključenja?

Amounts exceeding the indicated limits will be dismissed automatically?

Answer 9

As indicated in Section A of the TF, please kindly be reminded that tenders proposing fees above the exclusion level (indicated in the Table of fees) will be entirely and automatically excluded from the tender procedure.