Resolution CM/Res(2014)45

amending Article 8 of the Regulations governing staff salaries and allowances
(Appendix IV to the Staff Regulations)

(Adopted by the Committee of Ministers on 26 November 2014
at the 1213th meeting of the Ministers’ Deputies)

The Committee of Ministers, in accordance with Article 16 of the Council of Europe Statute,

Having regard to the Regulations governing staff salaries and allowances (Appendix IV to the Staff Regulations);

Having regard to the 229th report of the Co-ordinating Committee on Remuneration (CCR) recommending a modified system for the installation allowance paid to eligible staff members of the co-ordinated organisations;

Considering that the current system for the settling-in allowance under Article 8 of the Regulations governing staff salaries and allowances (Appendix IV to the Staff Regulations) needs to be revised;

At the proposal of the Secretary General, the Staff Committee having been consulted in accordance with Article 6, paragraph 1, of the Regulations on Staff Participation (Appendix I to the Staff Regulations),

Decides:

Article 1

Article 8 of the Regulations governing staff salaries and allowances (Appendix IV to the Staff Regulations) shall henceforth be worded as follows:

Article 8 – Installation allowance

1.         Staff members whose actual and habitual residence at the time of their appointment by the Council for an appointment of at least one year, or of their transfer for at least one year to a different duty station within the Council, is more than 100 kilometres away from their assigned duty station and who can prove and confirm by submitting the appropriate documentation that they have in fact moved their residence in order to take up duty, are eligible for the installation allowance.

2.         Staff members satisfying the conditions laid down in paragraph 1 but who are hired for less than a year and whose appointment or consecutive appointments are extended beyond one year shall also be eligible for the installation allowance.

3.         The basic amount of the installation allowance shall equal one month’s basic salary of the staff member concerned, up to a ceiling in accordance with the appended table.[1] Different ceilings apply depending on whether a staff member is entitled to the expatriation allowance or not.^[2]

4.         A supplement of 75% of the basic amount of the installation allowance shall be granted to staff members entitled to the expatriation allowance who change geographical zone in order to settle their actual and habitual residence in the vicinity of the assigned duty station. The geographical zones shall be defined as follows: EME (Europe and Middle East), Africa, Americas (North, Central and South America), Asia and Pacific (Far East and Pacific countries).

5.         The spouse of the staff member, within the meaning of the Staff Regulations, or, in the absence of a spouse, the first dependant, within the meaning of the Staff Regulations, shall give right to an increase of the basic amount of the installation allowance by 20%. Any other dependant shall give right to an increase of 10%. The increase for dependants shall not exceed 100% of the basic amount.

6.         A supplement for mobility of 75% of the basic amount of the installation allowance shall be granted to staff members who settle their actual and habitual residence in a different duty station more than 100 kilometres away as a result of their transfer for at least one year within the Council.

7.         The supplement for a change in geographical zone referred to in paragraph 4 and the supplement for mobility referred to in paragraph 6 may not both be granted in respect of the same installation.

8.         The allowance shall be payable when the eligible staff member takes up duty or is transferred to a different duty station within the Council.

9.         The supplement for dependants referred to in paragraph 5 is calculated and paid upon justification that each individual related to this increase has settled his/her actual and habitual residence with the staff member at the duty station.

10.       A staff member who resigns within the year that follows his/her appointment or his/her transfer to a different duty station shall pay back the installation allowance on a pro rata basis for the time remaining to reach twelve months.

11.       A staff member shall not pay back the allowance if the Council terminates his/her appointment within the year following his/her appointment or transfer. However, this provision does not apply when the Council terminates the appointment as a result of disciplinary action, in which case the staff member shall reimburse the totality of the allowance.

12.       The allowance shall not be paid back to the Council when the staff member is successively reappointed by the Council after the termination of his/her previous appointment.

Article 2

1.         This resolution shall enter into force on 1 January 2015.

2.         The previous version of Article 8 of the Regulations governing staff salaries and allowances (Appendix IV to the Staff Regulations) shall apply until 31 December 2018 to cases of transfer to a different duty station within the Council of staff members serving when this resolution takes effect.

Appendix to Resolution CM/Res(2014)45