09:00 – 09:30

Short introductory visit to Mr. Lysien Ali, Manager of IT and Statistics Department, Ministry of Justice (MoJ)

Venue: MoJ

-          ICMIS performance, improvements and challenges ahead resulting from the justice reform

-          Delegation of duties and responsibilities from the Ministry of Justice to the High Judicial Council regarding IT court system, collection and reporting of statistics, etc.

09:30 – 10:30

Meeting with Ms. Tatjana Janku and Elona Hoxha, Specialists at the Office of Statistics (MoJ)

Venue: MoJ

-          Court statistics currently being collected/processed by the MoJ (manual collection and future use of electronic court information system for collection of data), quality of statistics, etc.

-          Indicators currently being used (CR, DT, TB, Ratios regarding the structure of incoming, resolved, pending cases)

-          Challenges faced in collecting of the statistics

-          Statistics to be collected under the CEPEJ Evaluation Scheme, categorization of cases and other relevant information

10:30 – 11:30

Meeting with Ms. Edlira Bako, Director of the Inspection Department of   Judiciary and Prosecution Services (MoJ)

Venue: MoJ

-          Judges and non-judge staff in the court system, legal framework that regulates non-judge staff in courts (civil servants); new justice reform and change in competencies of the MoJ related to chancellors, IT and other Court staff

-          Data to be collected under the CEPEJ Evaluation Scheme, verification and correlation of the statistics with this directory and the Office of Statistics

12:00 – 13:30

Lunch break

14:00 – 15:00

Meeting with Ms. Blegina Kodra, Head of the State Commission for the Legal Aid (MoJ)

Venue: MoJ

-          Access to justice

-          Legal aid

-          Budgetary issues

-          Statistics to be collected under the CEPEJ Evaluation Scheme

15:15 – 16:15

Meeting with Ms. Marsida Xhaferllari, Chief Inspector at High Council of Justice (HCJ)

09:00 – 10:00

10:30 – 11:30

Meeting with Ida Vodica, Head of Media and Public Relations Department and Miran Kopani, Legal Advisor to the Office of the Chief of Court, High Court of Albania (HC)

Venue: HC

-          Role of the ICMIS court users ICMIS, possible improvements

-          Role of the president of the court in the collection and processing  of  statistics

Meeting with Mr. Ornela Xhembulla, Chief of the Statistics Department,  Albanian General Prosecutorial Office (GPO)

Venue: GPO

-          Organization of the prosecution system, prosecution staff, the role of the GPO in collecting statistics, statistics currently being collected/processed by the GPO (manual collection and future use of electronic court information system for collection of data), quality of statistics, etc.

-          Challenges faced in collecting statistics

-          Collection of statistics under the CEPEJ Evaluation Scheme

(According to the GPO website, there is only one internal order issued in 2002 by the General Prosecutor, regarding collection and reporting of statistics. We need to confirm with this office if there is an amended order issued later. The order can be found at http://www.pp.gov.al/web/19_112.pdf )

11:45 – 12:45

Meeting with Mr. Elton Hysenaj, Project Manager of IKUB (Private company which manages ICMIS system for the Albanian Courts)

Venue: IKUB

-          Maintenance and Technical Issues of ICMIS

-          Updating fields/activities based on users’ requests or Ministry of Justice

-          Budgetary Issues

-          Correlation of activities between IKUB, Ministry of Justice, Courts and Prosecutorial Offices

13:00 – 14:00

Lunch break

14:30– 15:30

15:45 – 16:45

Meeting with Ms. Agnes Bernhard, EURALIUS; Mr. Miroslaw Giembicki, EURALIUS
Venue: EURALIUS (Ministry of Justice Building)

-          Performance and Technical Issues of ICMIS; latest improvements and updates in the development of the new system

-          Any collaboration/exchange of expertise

Meeting with Mr. Maks Haxhia, Executive Director, Albanian National Bar Association (ANBA)

Venue: ANBA

-          Access to justice, ex officio representation, budgetary issues, disciplinary  measures, continuous trainings, etc.

-          Statistics to be collected under the CEPEJ Evaluation Scheme

-          Delegation of duties and responsibilities from the Ministry of Justice to the High Prosecutorial Council regarding IT court system, collection and reporting of statistics, etc.

17:15 – 18:15

Snapshot report of the daily activities

09:00 – 12:00

On-field visit – Tirana Court of First Instance (TCFI) (ARC-IT system)

Meeting with Ms. Enkeledi Hajro, Chief of the Court, Mr. Donald Xhelili, Chancellor, Mr. xxxx, Head of IT and Ms. xxxx, Chief of Legal Secretaries
Venue: ICFI

-          Role of the ARC-ITcourt users, possible improvements

-          Role of the president of the court in the collection and processing of statistics

See Item “D” for more issues to be discussed during courts’ visits.

12:30 – 13:30

Lunch break

09:00 – 13:00

Half day seminar (to be confirmed) in Tirana with Participants from Office of Statistics of the Ministry of Justice, Office of the General Prosecutor, Chief of Courts, Chancellors and Heads of IT of all courts as well as participants from EURALIUS  (estimated 70-75 people)

Introduction: discussion about the findings of the previous meetings (30 minutes)

The CEPEJ Evaluation process (1h + 15 minutes of discussion)

-          Presentation of CEPEJ-STAT

-          Classical issues raised by the countries with the evaluation process (approved / executed budget, brought to court cases / not brought to court cases for legal aid, categorisation of cases for Q91 etc)

-          Issues identified for Albania and consequences for the evaluation at a national level

10:30 – 10:45     Coffee Break

CEPEJ Tools for the management of courts (1h + 15 minutes of discussion)

-          Presentation of Timeframes and their possible implementation in Dashboards for court managers (via ICMIS)

-          Discussion with head of courts on the concrete issues on the field to collect data for their daily management

Cyberjustice (45 minutes + 15 minutes of discussion)

-          Presentation of the evaluation report about IT

-          Presentation of the Cyberjustice guidelines

13:00 – 14:00

Lunch break