23/01/2014
EUROPEAN YOUTH FOUNDATION
GRANT APPLICATION FORM
PILOT ACTIVITY
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NGO Name |
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NGO Number (if already registered with the EYF) |
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NGO Type |
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PROJECT RESPONSIBLE
Who is in charge of this project?
This person will be the contact person for all questions and comments concerning this activity (application and report)
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First name |
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Surname |
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Telephone |
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PROJECT PRESENTATION
Ready, steady, go!?
Provide information as complete and clear as possible. Please check the FAQ for clarification and more information before filling in the form.
PROJECT TITLE
Why a title?
You have 100 characters to give a short and meaningful title. If the title is “symbolic”, please provide explanations in the What section.
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Title of the project |
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PROJECT TYPE
Why only three options? Any activity has a core element:
- either participants are made aware of something (knowledge, particular situation, particular solutions or responses), and at the end they can say “I now know this or that”, “I am aware of this or that”; this is awareness-raising;
- or they develop skills and competencies to address a situation and at the end they are in a position to say: “I can do this” or “I have the ability to do that”; this is skills development;
- or their skills and competencies and knowledge serve as a basis to build and develop a material or non-material outcome (for example a campaign, guidelines, recommendations, etc) and at the end they can say “I have contributed to develop this or that”; this is collaborative work.
There might be elements linked to all three, but you have to choose what constitutes the core of your activity.
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Project type
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⃝ Awareness-raising ⃝ Skills development ⃝ Collaborative work |
WHERE
Country and town
Where does the project take place?
you can indicate more than one venue if necessary.
GPS coordinates
Why GPS coordinates?
This will help us keep an updated map of NGOs and EYF-funded activities on our website. To provide GPS coordinates, please follow instructions on the EYF website.
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Country |
Town |
GPS coordinates |
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WHEN?
How many days of work with the target audience?
This includes working days with the participants directly, either in one activity or in a succession of small actions.
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Start day |
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End day |
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Number of days |
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WHAT?
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What?
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What is this about? Summarise this activity so that people from the outside can imagine what this is about.
You have 3,000 characters to briefly describe what you want to do. You are talking to someone from the outside who is not familiar with what you do. You need to summarise what will happen during the activity, from the beginning to the end and to highlight the main theme and the main intentions.
Please explain how a gender perspective is included in your project. This does not just mean having an equal number of female and male participants. Have you developed your project looking through gender glasses, taking into account the different needs and circumstances of both young women and young men? Are there important gender differences in the area you want to tackle (social, cultural or material)? How should this activity take those differences into account? Please use the other parts of the form if necessary to give more information on how the gender perspective is taken into account. More information on gender mainstreaming and gender equality can be found on www.coe.int/equality.
The EYF invites you to consider an environmentally friendly approach when planning, preparing and implementing youth activities in order to reduce the effects on the environment. Consult the guidelines adopted by the Programming Committee on Youth aiming towards more environmental sustainability for EYF-supported projects. The guidelines contain recommendations indicating how the impact on the environment can be minimised, while improving sustainable development. For further information please consult Guidelines on the Resources page of the EYF website http://eyf.coe.int.
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Why?
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How did your idea become a project? This part is to explain the context and the need and rationale for this project.
You have 3000 characters to explain the following:
- One criteria of pilot projects is that it must be an “intervention”. Which challenge in society is this activity responding to?
- How did this project come about? How did the idea start? Why did your NGO decide that this was needed, looking at the development of the organisation(s) involved, the broader context, the situation of the young people in the local community and their needs?
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To achieve what?
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What is this activity for? Define the aim and objectives. These are the frame and the foundation for this activity.
(3,000 characters) What do you want to achieve with your activity if it is 100% successful? Describe the aim and three main objectives. This is the essence of the project and should not change during the implementation, even if changes take place at other levels (methodology, for example). If you intend to produce something concrete, please mention it here (for example a resource pack that participants can use or share afterwards, development of strategic plans, etc). There will be further questions concerning the impact and outcomes later in the form.
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HOW?
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Flow |
What ties your project together? This part is for you to describe the process(es) that will take place and explain the coherence in your project.
(3,000 characters) Outline the concrete steps in your project and/or in your activity. What happens when? (For example, the successive sessions in the programme and the order for introducing the sessions/topics.) If you have different activities, why have you chosen to do them in this order. How does the flow help meet the objectives described above? What is the “fil rouge” or “red thread” in your activity, which ensures coherence and progression?
TIMELINE – attach document (obligatory) What’s the plan? This is the overall plan with milestones and foreseen dates for the duration of the project.
PROGRAMME – attach document (obligatory) What will you do with the participants? Include a draft programme that you can adapt during preparation and depending on needs of your participants.
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Approach |
How do you organise your sessions? Explain how the project team is going to accompany the participants through the process(es) mentioned in the Flow section.
(3,000 characters) How will you lead the participants through a learning process? How will you ensure an active involvement of the participants at all stages? Which methods will you use? |
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Who?
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Who will be involved? This section only concerns the direct target audience.
(3,000 characters) Who will take part in your activity? How will you define the target group? Please explain in which way this target group will help you achieve the objectives set for the activity?
You will be asked questions on the criteria for selection and selection procedure later in the form. |
IMPACT
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Local impact |
What about the local community? This section deals with the influence of your activity on the local context
(3,000 characters) Pilot projects are “interventions” and are one possible answer to challenges facing young people. How do you hope this activity will influence change in the local community, and what kind of change do you hope will take place? Mention any local authority/organisation/structure you might develop a partnership with.
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Learning outcomes |
What will the participants gain from this activity? This section deals with the way you will assess what participants should gain from the experience
(3,000 characters) At the end of the activity, what do you expect participants to have learnt from the experience: knowledge, skills and competencies, change in attitude? How do you plan to evaluate this? How do you think they will be able to use what they have learnt? How will it help them to become active in their local community?
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Link with Council of Europe |
Why apply to the Council of Europe? You should explain the reasons for applying to the EYF and mention in which way this activity contributes to other work done at the Council of Europe
(3,000 characters) Explain why the Council of Europe should give financial support to this activity, or, in other words, in which way does this activity support the work of the youth sector of the Council of Europe (priorities, existing programmes, concepts used by the Council of Europe, use of publications and resources from the Council of Europe)?
How, in return, will you give visibility to the youth sector of the Council of Europe and the EYF?
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Follow up |
What is next? In case you plan follow-up activities, please mention them here. If not, just indicate non applicable.
(3,000 characters) Is the preparation of follow-up actions in-built in your programme? Are there any follow-up activities planned in your organisation and which ones? Do you expect the participants to do follow-up actions, what would be the added value and how do you intend to support these actions?
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PROJECT TEAM
Project team
Who carries out this activity?
List all the members of the project team and explain their role.
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First name |
Surname |
Age |
Sex |
Nationality |
Country of residence |
Role |
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You can attach CVs separately.
Process
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What makes a team? Describe how the team will work together.
A project team is made up of different members who have the same goal, work together and contribute actively. They also have different skills, competencies and expertise. How will your project team work together (preparation meeting) and how will the experience and expertise of each be taken into account.
The Programming Committee on Youth decided to include the recognition of volunteer time contribution in EYF grants during a trial period of 2 years (2014-2015). Consult the official document on the EYF website http://eyf.coe.int (Resources page) explaining how volunteer time recognition (VTR) will be applied. If you would like to include VTR in your grant application, please explain here who will be involved (name, age, gender and country of residence) and describe the tasks to be performed as well as the amount of time foreseen for volunteers’ input. In the expenditure part of the budget, you should indicate how the valorisation of VTR is calculated.
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EXPERTISE
Institutional partners
Will you have institutional or other NGO partners?
Explain the role that the partner(s) will play in the activity, and the added value of the partnership.
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Type |
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Contact |
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Phone |
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Why |
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Expertise
Extra help needed?
A project team sometimes needs extra help or specific expertise on one aspect (on a topic or in training or facilitation). If this is the case, describe here.
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First name |
Surname |
Age |
Sex |
Nationality |
Profile |
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You can attach CVs separately.
PARTICIPANTS
Participants by country
Where from?
Give us an indication of numbers of participants from each country.
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Country |
Number |
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Total number of participants |
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Age range
How old can they be?
Youth at the CoE is defined as between 15 and 30. Some participants above the age of 30 may be included depending on the context.
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Less than 15 years |
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Between 15 and 30 years |
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Over 30 years |
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Total (= total number by country) |
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Participants profile
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Who are you looking for? This completes information already provided in the section “Who”
Mention here the criteria for selection of the participants. We would like to remind you that you should as much as possible try to keep a gender balance. What procedure will you use? How will you chose the (through an open call, going through your networks(s), calling on specific partners?
Bear in mind that, if your grant application is accepted, you will have to send a signed list of participants when submitting your final report. A model list of participants is available on the EYF website.
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BUDGET
You are required to fill in a table indicating the draft budget of your activity split into 3 phases: preparation, activity and follow-up. The draft budget should be as detailed as possible, indicating all anticipated expenses and income.
Please use the model budget available on the EYF website.
ATTACHMENTS
Anything to add?
If you wish, you can attach two further documents related to your application. Please make sure that they add relevant information and not just copy what has already been filled in.
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IMPORTANT
Your application form will not be examined without the following documents:
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