STAFF REGULATIONS

APPENDIX IX: Regulations on part-time work^[1]

Article 1.. 1

Article 2.. 1

Article 3.. 2

Article 4.. 2

Article 5.. 2

Article 6.. 2

Article 7.. 2

Article 8.. 3

Article 9.. 3

Article 10.. 3

Article 11.. 3

Article 1

1.         These Regulations, issued pursuant to Article 52 of the Staff Regulations, are intended to lay down the conditions under which staff members may, on request, be authorised by the Secretary General to work part time provided that such an arrangement is compatible with the exigencies of the service.

2.         Part-time work is to be understood as meaning any reduced working time arrangement whereby a staff member is authorised to work 50%, 60%, 70%, 80% or 90% of statutory hours together with a corresponding salary reduction.

Article 2[2]

1.         Authorisation to work part-time may be granted in response to a reasoned request submitted by the staff member in accordance with the formalities prescribed by the Secretary General.

2.         Authorisation to work part-time shall not be granted as a matter of right. In taking the decision, the Secretary General shall give due consideration to the exigencies of the service and the nature of the reasons set forth.

3.         Any refusal of a request to work part-time shall be duly justified in writing by the hierarchical superior(s).

4.         Authorisation to work part-time may, for administrative reasons, be made subject to the transfer of the staff member in question to an appropriate post.

5.         When the staff member authorised to work part-time is at his or her own request appointed to a different post as a result of transfer or promotion, the continuation of part-time work shall be subject to a fresh authorisation.

Article 3[3]

A staff member who is authorised to work part-time shall work hours representing either 50%, 60%, 70%, 80% or 90% of the official working hours, in accordance with a timetable agreed with the Head of the Major Administrative Entity to whom the staff member is answerable.

Article 4[4]

1.         Authorisation to work part-time shall normally be given for a period of one year, unless there are serious and compelling reasons to the contrary and without prejudice to the provisions of Article 6. It shall be renewed every year on the same conditions, by tacit agreement, unless the staff member in question submits an express notification to the contrary to the Head of the Major Administrative Entity concerned or the Head of the Major Administrative Entity concerned submits such a notification to the staff member in question three months before the of the one-year period.

2.         In exceptional cases, on a request by a staff member, the Head of the Major Administrative Entity concerned may agree to a modification of the staff member’s part-time working hours or a suppression of the authorisation, in particular at the end of maternity or adoption leave if the staff member concerned is a beneficiary of such leave.

Article 5

When the interests of the service so require, the Secretary General shall be empowered to implement any transfer arrangements whereby two permanent staff members of the same grade authorised to work half-time may be appointed to a single post.

Article 6

1.         On expiry of the period for which the staff member has been authorised to work half-time, he or she shall be reinstated in a full-time post, subject to such a post being vacant.

2.         When the first vacancy arises in a post of the appropriate grade, staff members shall be reinstated on condition that they are qualified to perform the requisite duties. Until the time of reinstatement the staff member shall remain subject to the authorisation to work half-time.

Article 7[5]

1.         Staff members working part-time shall receive the corresponding percentage of the various components of their remuneration, save in relation to the allowances mentioned in paragraph 2 below. The minima fixed for the household allowance (Article 4, paragraph 1, of the Regulations governing staff salaries and allowances) or, for staff members recruited on or after 1 January 2017, the basic family allowance (Article 4bis of the same Regulations)  and for the expatriation or residence allowance (Article 6, paragraph 2, of the same Regulations) shall be reduced accordingly.

2.         The allowance in respect of dependent children or other dependants, the allowance for a handicapped child  or, for staff members recruited on or after 1 January 2017, the dependent child supplement, the supplement for dependent and disabled parent and the supplements for disabled or severely disabled child and the education allowance shall continue to be paid in full.

Article 8[6]

In calculating seniority for an increment and for any other entitlement based on length of service, except as regards pension rights (see Article 10 below), a period during which the staff member has worked part-time (i.e. 50%, 60%, 70%, 80% or 90% of normal working hours) shall be counted at 100%.

Article 9

1.         A staff member working part-time shall be entitled to the leave provided for in the relevant regulations on the same basis as staff working full-time. A day’s leave shall be understood as being equal to a part-time day, remunerated as specified in Article 7 above.

2.         Travelling expenses for home leave of staff members working part-time shall be refunded on the same terms as those applying to staff members working full-time.[7]

3.         Staff members authorised to work 80% or 90% of normal hours may, under the conditions laid down by the Secretary General, work full-time and acquire additional days of leave in compensation. These days of leave must be taken during the period covered by the authorisation to work part-time.

Article 10[8]

The arrangements applicable to pensions shall be as provided in the Pension Scheme Rules (Appendices V, V bis and V ter to the Staff Regulations) and their implementing instructions.

Article 11

1.         Staff working part-time shall continue to be bound by such rules and regulations as are not waived by these Regulations.

2.         During the period in question a staff member may engage in no other gainful activity, save if in receipt of an authorisation as provided for under Article 32 of the Staff Regulations.